Full/Part time: Full-Time
Fixed term/Temporary: Fixed Term
Rotational/Non Rotational: Non-Rotational
Duration: One year (renewable)
The Position:
The Finance Associate delivers effective financial advice and services to internal and external clients, providing finance related guidance to both Country Office (CO) and UNFPA supported projects. The incumbent will deliver quality financial services and apply finance-related guidelines, processes and procedures.
You will report to the Operations Manager (OM).
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new strategic plan (2022-2025), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
You will support the effective financial management of UNFPA Institutional Budget and Programme activities.
Possessing a depth of knowledge of UNFPA financial regulations, rules, guidelines, and processes, you will demonstrate a client-oriented, results-focused approach to interpreting rules, procedures and guidelines. You will act in an advisory manner to programme / project personnel to maximize the impact of financial resources in delivering programmes / projects.
You will provide quality support to ensure accurate and reliable financial data and information are available and reported in a timely manner with required quality checks, in line with UNFPA guidelines and procedures.
You would be responsible for:
- Supporting the monitoring of programme financial performance, by providing necessary financial information and analysis, including implementation rate against indicators/results; detecting potential over/under expenditure problems and proposing remedial action.
- Developing effective mechanisms for monitoring programme and project budgets; coordinating compilation of financial data; and regularly providing accurate, up to date financial information to Country Office, Regional Office and HQ.
- Interpreting financial policies and procedures and providing training and guidance to staff and project personnel as well as with finance and banking related matters, and answer related queries. Striving to identify innovative ways in which programme financial needs can be met within existing policies.
- Assisting in the management of the CO budgets, by budget formulation, controlling allotments, monitoring expenditures, and preparing revisions as required.
- Draft accurate donor financial report in collaboration with programme team, as required by donors.
- Maintaining an effective financial recording and reporting system, internal control and both NEX/HACT and Office of Audit and Investigation Services (OAIS) internal audit follow-up.
- Review payment requests, ensuring accuracy of computation, chart of accounts, completeness of documentations required as per established procedures and cost are within the approved limits, process payments in an accurate and timely way, and monitor and ensure payments are actually affected.
- Reviewing and monitoring charges for common premises, services and cost recovery, taking into account maximum cost efficiency; representing UNFPA’s interests in financial negotiations and agreements.
- Preparation of monthly, quarterly accountability checklists and year-end certifications to ensure green dashboard for the country office.
- Management and reconciliation of Petty Cash, VAT, Operating Fund Account (OFA), Combined Delivery Report (CDR) and year end accounts.
- Assist in the effective monitoring and follow up of funds transferred to Implementing Partners (IPs) through National Implementation (NEX) modality. Ensure that financial transactions of implementing partners are processed in an accurate and timely way by reviewing supporting documents and ensuring that advances and expenditures are in accordance with relevant policies and procedures.
- Review the IPs’ internal controls with respect to financial management, procurement and/or other controls required to implement the activities defined in the work plan; and reviewing expenditures to confirm that documentation supports the expenditures and that they are in accordance with the work plan, project document and other UNFPA’s regulations, as applicable.
- Assist OM in implementation of audit recommendations and improvement of overall office compliance and accountability, including assessment and implementation of operation risks and fraud mitigation in line with enterprise risk management framework.
- Performing other duties as required by the management to ensure seamless financial and administrative support to the country office.
Qualifications and Experience:
Education:
Completed Secondary Level Education required. First level university degree in Finance, Accounting, Business, Public Administration or similar discipline desirable.
Knowledge and Experience:
- Six years of relevant experience in administration, finance or office management is required.
- Proficiency in current office software applications, web-based management and ERP financial systems is required.
Languages:
Fluency in English, Uzbek/Russian is required.
Required Competencies:
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Values:
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Functional Competencies:
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Core Competencies:
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Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
UNFPA Work Environment
UNFPA provides a work environment that reflects the values of gender equality, teamwork, embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities. UNFPA has zero tolerance toward Sexual Harassment (SH) and Sexual Exploitation & Abuse (SEA).
Disclaimer:
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
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