The Position:
The Logistics Clerk/Driver position is located in the UNFPA Uzbekistan country office. As a country office staff member, s/he will provide support with the logistical operation and programme implementation and ensure timely, safe and reliable transportation of the staff of the UNFPA country office.
The Logistics Clerk/Driver will report to the HR and Administrative Associate and Programme Associate.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.
UNFPA's strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments to accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to "build forward better", while addressing the negative impacts of the Covid-19 pandemic on women's and girls' access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking candidates who transform, inspire and deliver high-impact and sustained results; we need staff who are transparent, and exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Logistics Clerk/Driver will provide the day-to-day logistical support and reliable and safe driving services to the country office including during the field monitoring missions to the programme designated areas, as deemed necessary by the programme needs.
The Logistics Clerk/Driver will ensure the highest standards of discretion and integrity, a sense of responsibility, and excellent knowledge of protocol and security issues. The Logistics Clerk/Driver will work closely with programme staff to provide logistical support to the effective management of UNFPA programme supplies and other types of goods procured by UNFPA.
You would be responsible for:
Logistic/clerk
● Ensure logistical support by delivery/collection and loading/unloading of printed materials, banners, letters, documents and other items related to the programme.
● Assist office staff in maintaining office storage/warehouse as well as conduct receiving, and dispatching of UNFPA programme supplies.
● Assist office logistics focal point with customs clearance, import permissions and certification for UNFPA programme supplies.
● Provision of clerical assistance to the Administration Unit for registry-related and administrative work.
● Assist in the mailing and distribution of newsletters and publications.
● Provide support services related to carrying visibility materials (banners, posters, etc.) as required.
● Deliver security warden focal point function and conduct regular radio checks with UNDSS.
● Act as a focal point for timely receiving monthly bills for fuel consumption, ensure timely submission to Finance Associate for further processing
● Alternate CO RFQ/BID focal point responsible for receiving, security email and communication with suppliers, registering and opening of BIDs. Ensuring timely submission of duly signed quotation received forms for further process of the bid evaluation.
● Dealing with procurements under the shopping method (for vehicle, and office needs for a small amount), sourcing solicitation documents, floating the bidding process and finalizing procurement cases for goods and services, such as tires, vehicle spare parts, catering services for the meetings etc.
● Assist CO in obtaining visa issues and communication with the MoFA visa unit.
Driver:
● Ensure transportation for the programme staff and other designated visitors at programme sites in agreement with project managers, as deemed necessary by the programme needs.
● Keep abreast of traffic, road, security, and safety awareness to enable safe and on-time arrival for meetings.
● Ensure cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs and provision of inputs to preparation of the vehicle maintenance plans and reports.
● Ensure proper day-to-day maintenance of the assigned vehicle through timely minor repairs (if any), arrangements for major repairs, timely changes of oil, check of tires, brakes and water levels, car washing, etc. so that the vehicle is kept clean and in good running condition at all times.
● Ensure proper use of vehicle maintenance plans and assistance in preparing vehicle history reports.
● Ensure availability of all the required documents/supplies including vehicle insurance, vehicle registration, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle.
● Keep track of insurance and other tax formalities.
● Ensure that the steps required by rules and regulations are taken in case of involvement in an accident.
● Ensure that security clearances are granted for all travelling staff members before the start of the mission.
● Monthly preparation and ensure timely submission of vehicle reports on fuel consumption for UNFPA CO vehicles.
● Perform other tasks related to logistics and transportation as assigned by the Representative.
Requirements to the candidate
Age: n/a
Gender: Irrelevant
Residence: Citizen of Uzbekistan
Education: Secondary
Professional requirements
Qualifications and Experience
Education: Completed secondary level education and/or vocational basic or any other education.
Knowledge and Experience:
● Valid driver's license (obtained for more than 5 years)
● Three years' work experience as a driver in an international organization, embassy, or UN system with a safe driving record.
● Knowledge of driving rules and regulations, chauffeur protocol and courtesies, and local roads and conditions.
● Knowledge of logistic operation skills.
Knowledge of UN rules and procedures will be an asset.
● Skills in minor vehicle repairs
● Additional qualifications, such as completed training in Field Safety and Security and First Aid will be a strong asset.
● Ability to work methodically and meet deadlines.
● Ability to demonstrate a client-oriented approach, courtesy, confidentiality, tact and ability to work with people of different national and cultural backgrounds.
● Basic knowledge of the office software applications (MS Word/Excel)
● Knowledge of Quantum or other ERP systems is an asset.
Languages: Knowledge of English, Uzbek and Russian is required
Working conditions
Region Tashkent
Employment Full
Salary offered Competitive
Required Competencies
Values:
• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change
Functional Competencies:
● Ability to analyze, evaluate and synthesize information
● Networking and influencing
● Client Orientation
● Vehicle Maintenance
● Driving Security and Safety
● Providing logistical support
● Managing documents, correspondence, and reports
● Managing information
● Planning, organizing and multitasking
● Knowledge of computer systems and applications (Word, Excel and PowerPoint)
● Skills in managing and using VHF radio and Thoraya.
● Delivering results-oriented activities to contribute to country programme results.
Additional information:
Important applicant information The deadline for submission of the applications is the 9th of October 2023 COB Tashkent time.
All posts in the GS and NO categories are subject to local recruitment. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status Workforce diversity UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity, and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.
UNFPA promotes equal opportunities for all including persons with disabilities.
HOW TO APPLY:
UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy. Please apply through the link https://cutt.ly/dwvI1H2K
For more detailed and step-by-step instructions, select How to Apply at the top of the webpage with a vacancy. Notice: There are no application, processing, or other fees at any stage of the application process.
WARNING TO APPLICANTS:
UNFPA does not charge any application, processing, training, interviewing, testing, or other fees in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names, and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter, or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline. http://www.unfpa.org/help/hotline.cfm